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Drive, chat and spreadsheets — or one notebook?
Most small teams run on a stack of free tools. Here is where each job lives, and what changes when it lives in one place.
What the stack costs
- Context: a file in Drive does not know the conversation that decided it.
- Time: every question starts with “where was that?”
- Memory: the system works while the person who built it stays.
Where each job lives
Including the two jobs Cuaderno does not do.
| The job | Usually done in | In Cuaderno |
|---|---|---|
| Keep files and documents | Drive folders | Entries in folders, searchable inside |
| Write down what was decided | Chat threads, scattered documents | Notes, with comments and @mentions |
| Follow what is due | A project tool, a spreadsheet | Goals with steps and due dates on the dashboard |
| Keep field material | Phone galleries, voice messages | Photos, audio and video in the entry they belong to |
| Explain the team’s words | Someone’s memory | The Dictionary |
| Know what changed | Asking around | The activity log and each entry’s versions |
| Chat with the team | WhatsApp, Slack | Not a chat — keep yours |
| Manage customers and sales | A CRM | Not a CRM — keep yours |
Moving over
No migration project.
Bring the files you use now and write the next decision in the notebook.
Upload what you have
Documents, images, audio and video are copied in, and PDFs become searchable inside.
Keep the chat
Cuaderno is not a chat. Decide there, then write the decision where it can be found.
Start with one project
A folder and a goal are enough to begin; the rest of the team joins by invitation link.
Questions
Do we have to stop using Drive?
No. Upload what the team needs to find and work on in the notebook, and keep the rest where it is.
Does it replace WhatsApp or Slack?
No, and it does not try to. Keep chatting there; keep what the team knows in the notebook.